Include alternative text for web documents (Word 2000/2002/2003/2004/2007)

When you create a web page in Word, don't forget to include alternative text for each image. Alternative text is valuable for numerous users, such as those who turn off images when they surf online so their computers can display web pages faster. For these users, the alternative text appears in place of the image. Other users who are visually impaired may have computer equipment that reads alternative text aloud to them. To create alternative text, right-click ([control]-click on the Mac) on the image and select Format Picture from the resulting shortcut menu. Select the Web tab of the Format Picture dialog box (Alt Text tab in Word 2007), and type your text in the Alternative Text text box, and click OK. Useful alternative text simply offers a brief explanation of the picture. If the image is part of a button that links to another page, explain where clicking the button will take the user.