Customize the Track Changes color options and create just the view you need (Word 2003/2007)

If you use Track Changes, you already know that Word uses a different color to track the changes made by each user. Although you can't assign a specific color to each individual user, you can assign the same color for all users and you can assign specific colors for specific types of changes. When the revision itself is more important than knowing who made it, this technique can make tracked changes much easier to read through.

To change the color assignments for the Track Changes feature:

1. Choose Tools | Options and click on the Track Changes tab. On the Mac, select Tools | Track Changes | Highlight Changes and click Options. In 2007, click on Review on the main ribbon, and click on Track Changes, then select Change Tracking Options.
2. Select the desired revision color from each available Color dropdown list. The By Author option assigns a unique color to each user, whereas the individual color options stay the same regardless of which user is making the changes.
3. If desired, adjust the display for insertions, deletions, and formatting changes to distinguish these different types of changes with their own unique revision marks.
4. When you've finished, click OK to return to your document.

The Track Changes property changes only apply to the documents you access on that specific computer.